Event Overview

• Event Name: GLITZ & GLAMOUR TORONTO NYE 2025 CLUB CRAWL | New Years Eve Party
• Date: Tuesday, December 31, 2024
• Time: 7:00 PM – 2:00 AM
• Venues: Ruby Soho, Petty Cash, Century, Greta Bar YYZ, Northern Maverick Brewing Co.
• Event Links:
  • Primary Link: Eventbrite Link
  • Alternate Link: www.torontonyeparties.com
• Weather Note: This event involves multiple outdoor transitions, so please dress warmly (jacket, gloves, hat, and warm footwear).

Host Payment and Invoicing

• Invoice Submission: Prepare an invoice before the event. All hosts must submit an invoice, even if paid in cash.
  • Invoice Instructions: Follow these steps.
  • Payment Details: Use your email for e-transfer, or inform the event host manager if you prefer an alternative email.
  • Hours to Bill: Please bill for 4.5 hours worked from 6:30 PM to 11 PM using the provided invoice instructions.

Event Night Responsibilities

1. General Responsibilities

• Identification: You’ll receive a lanyard clearly. The lanyard also includes a QR code for ticket purchases and a map of the crawl for guests.
• Ticket Scanning with Eventbrite:
  • Downloading the App: Download the Eventbrite Organizer App from the Apple App Store or Google Play Store.
  • Using the App: Log in with your credentials. Once logged in, select the Glitz & Glamour NYE Crawl event and use the app’s scanning feature to validate tickets. For unscanned tickets, you can manually look up names in the system.
  • Handling Issues: If a ticket doesn’t scan or a name isn’t listed, escalate the issue to the event host manager.
• Selling Tickets:
  • For guests without tickets, show them the QR code on your lanyard for online purchases.
  • If guests can’t buy tickets online, direct them to the event host manager for cash sales (pricing may vary through the night).

2. Venue Schedule and Duties

Ruby Soho

• Time: 7:00 PM – 8:00 PM
• 📍 587 King St W, Toronto, ON M5V 1M5
• Responsibilities:
  • Arrive at 6:45 PM to set up and ensure your Eventbrite app is functioning.
  • Scanning & Distribution: Scan tickets and place wristbands on guests at the entrance.
  • Encouraging Next Venue: At 7:50 PM, guide guests toward Petty Cash. Ensure they are aware of the address and encourage them to follow the QR code directions if needed.

Petty Cash

• Time: 8:00 PM – 9:00 PM
• 📍 487 Adelaide St W, Toronto, ON M5V 1T4
• Responsibilities:
  • Continue scanning tickets and providing wristbands for guests who missed Ruby Soho.
  • Transition to Century: At 8:50 PM, remind guests to move to Century and provide clear directions using the QR code.

Century

• Time: 9:00 PM – 10:00 PM
• 📍 580 King St W, Toronto, ON M5V 1M1
• Responsibilities:
  • Continue ticket scanning and wristband distribution.
  • Encouraging Next Venue: At 9:50 PM, announce the next venue, Greta YYZ, and ensure guests know wristbands will only be available there until 11:00 PM.

Greta Bar YYZ

• Time: 10:00 PM – 11:00 PM
• 📍 590 King St W, Toronto, ON M5V 1M3
• Responsibilities:
  • Continue scanning tickets and wristband distribution until 11:00 PM.
  • Final Reminder: At 10:50 PM, announce the next venue, Northern Maverick Brewing Co., and ensure guests know wristbands will only be available there until 11:00 PM.
  • End of Shift: Stay until 11:00 PM to assist with any remaining questions and ensure all wristbands are distributed.

Northern Maverick Brewing Co.

• Time: 11:00 PM – 2:00 AM
• 📍 115 Bathurst St, Toronto, ON M5V 2P9

Handling Specific Scenarios

High-Volume Ticket Sales

• If crowds are large, split responsibilities with two hosts handling scanning and stamping, and one host focusing on wristbands.

Cash Payments

• Direct cash-paying guests to the event host manager. Only they can handle cash transactions for tickets.

Ticket Scanning Issues

• If a ticket won’t scan, use the name search in the Eventbrite Organizer app. If the guest isn’t listed, escalate to the event host manager.

Crowd Control and Venue Transitions

• Remind guests they must leave each venue when its time slot ends to move to the next location.
• DJs will assist by announcing venue transitions. Encourage guests to take a photo of the QR code with venue details or a photo of you displaying the google maps of the next venue.

Managing Guests Without Wristbands

• If guests arrive at later venues without wristbands, check for a stamp. Those without stamps must show a ticket for a stamp, or purchase a ticket to be scanned for a stamp. Direct them to the event host manager if necessary.

Large Group Handling

• For large groups, split into designated roles: one for scanning and stamping, another for wristbands. Ensure clear lanes for guests with and without wristbands to maintain flow.

Policies and Disclaimers

• Ticket Validity: Tickets are valid only for specific time slots at designated venues. Late arrivals or incorrect venues are non-refundable.
• Venue Capacity: Entry is subject to each venue’s capacity. Guests may need to wait if a venue is full, and refunds will not be issued.
• Weather Considerations: The event will proceed rain or shine; guests should dress appropriately.

Refund Policy

• Reinforce that tickets are valid only for the crawl-specific venues and times. Guests can request refunds through Eventbrite if needed.