Event Overview

• Event Name: KING WEST NYE 2025 CLUB CRAWL | Hottest Toronto New Year’s Eve Event 2025
• Date: Tuesday, December 31, 2024
• Time: 7:00 PM – 1:00 AM
• Venues: Kissa, Bodega on King, Isabelle’s, Greta Bar YYZ, Early Mercy
• Event Links:
  • Primary Link: Eventbrite Link
  • Alternate Link: www.torontonyeparties.com
• Weather Note: As this event involves moving between venues, dress warmly for the outdoors (e.g., jacket, gloves, hat, and warm footwear).

Host Payment and Invoicing

• Invoice Submission: Prepare an invoice before the event. All hosts must submit an invoice, even if paid in cash.
  • Invoice Instructions: Follow these steps.
  • Payment Details: Use your email for e-transfer, or inform the event host manager if you prefer an alternative email.
  • Hours to Bill: Please bill for 4.5 hours worked from 6:30 PM to 11 PM using the provided invoice instructions.

Event Night Responsibilities

1. General Responsibilities

• Identification: You’ll receive a lanyard. The lanyard includes QR codes for ticket purchases and a map of the crawl for guests.
• Ticket Scanning with Eventbrite:
  • Downloading the App: Download the Eventbrite Organizer App from the Apple App Store or Google Play Store.
  • Using the App: Log in with your credentials. Once logged in, select the Toronto King West NYE Crawl event and use the app’s scanning feature to validate tickets. For unscanned tickets, you can manually look up names in the system.
  • Handling Issues: If a ticket doesn’t scan or a name isn’t listed, escalate the issue to the the event host manager.
• Selling Tickets:
  • For guests without tickets, show them the QR code on your lanyard for online purchases.
  • If guests can’t buy tickets online, direct them to the event host manager for cash sales (pricing may vary throughout the night).

2. Venue Schedule and Duties

Kissa

• Time: 7:00 PM – 8:00 PM
• 📍 619 King St W, Toronto, ON M5V 1M5
• Responsibilities:
  • Arrive at 6:45 PM to set up and ensure your Eventbrite app is functioning.
  • Scanning & Distribution: Scan tickets and place wristbands on guests at the entrance.
  • Encouraging Next Venue: At 7:50 PM, guide guests toward Bodega on King. Provide clear directions using the QR code if needed.

Bodega on King

• Time: 8:00 PM – 9:00 PM
• 📍 510 King St W, Toronto, ON M5V 1K4
• Responsibilities:
  • Continue scanning tickets and providing wristbands for guests who missed Kissa.
  • Transition to Isabelle’s: At 8:50 PM, remind guests to move to Isabelle’s and provide clear directions using the QR code.

Isabelle’s

• Time: 9:00 PM – 10:00 PM
• 📍548 King St W #200, Toronto, ON M5V 1M3
• Responsibilities:
  • Continue ticket scanning and wristband distribution.
  • Encouraging Next Venue: At 10:20 PM, remind guests to head to Greta Bar YYZ. Walk through the venue to ensure guests are aware and provide QR code navigation.

Future Toronto

• Time: 10:00 PM – 11:00 PM
• 📍 570 Queen St W, Toronto, ON M5V 2B5
• Responsibilities:
  • Continue scanning tickets and wristband distribution until 11:00 PM.
  • Final Reminder: At 10:50 PM, encourage guests to head to the final venue, Early Mercy, and provide directions if needed.
  • End of Shift: Stay until 11:00 PM to assist with any remaining questions and ensure all wristbands are distributed.

Early Mercy

• Time: 11:00 PM – 2:00 AM
• 📍 540 King St W, Toronto, ON M5V 1M3

Handling Specific Scenarios

High-Volume Ticket Sales

• If there’s a large crowd, split responsibilities with two hosts handling scanning and stamping, and one host focusing on wristbands.

Cash Payments

• Direct cash-paying guests to the event host manager. Only they can handle cash transactions for tickets.

Ticket Scanning Issues

• If a ticket won’t scan, use the name search in the Eventbrite Organizer app. If the guest isn’t listed, escalate to the event host manager.

Crowd Control and Venue Transitions

• Remind guests they must leave each venue when its time slot ends to move to the next location.
• DJs will assist by announcing venue transitions. Encourage guests to take a photo of the QR code with venue details.

Managing Guests Without Wristbands

• If guests arrive at later venues without wristbands, check for a stamp. Those without stamps must purchase a ticket. Direct them to the event host manager if necessary.

Large Group Handling

• For large groups, split into designated roles: one for scanning and stamping, another for wristbands. Ensure clear lanes for guests with and without wristbands to maintain flow.

Policies and Disclaimers

• Ticket Validity: Tickets are valid only for specific time slots at designated venues. Late arrivals or incorrect venues are non-refundable.
• Venue Capacity: Entry is subject to each venue’s capacity. Guests may need to wait if a venue is full, and refunds will not be issued.
• Weather Considerations: The event will proceed rain or shine; guests should dress appropriately.

Refund Policy

• Reinforce that tickets are valid only for the crawl-specific venues and times. Guests can request refunds through Eventbrite if needed.